Naming Tributes for Facilities

1.0    Purpose

This policy establishes guidelines for granting naming tributes of Casper College facilities.

2.0    Revision History

3.0    Persons Affected

3.1    Current and future donors to Casper College and Casper College Foundation.

3.2    Casper College Board of Trustees and employees.

3.3    Casper College Foundation Board and employees.

4.0    Policy

The policy of Casper College is to ensure the following.

4.1    Casper College grants naming tributes that reflect the history of Casper College.

4.2    Casper College grants naming tributes in a manner that is consistent and fair.

4.3    Casper College grants naming tributes that are fitting recognition and value for service provided or gift given.

4.4    Casper College grants naming tributes that enhance the reputation and prestige of the college and the donor.

5.0    Definitions

5.1    Facility. This group of physical properties includes buildings, structures, rooms, plazas, open spaces, landscaped areas, physical improvements, or natural features.

5.2    Naming Tribute. On occasion, the Board of Trustees may determine a naming opportunity should be bestowed on an individual, corporation, or organization due to a distinguished contribution of time or talent that has had a noteworthy positive impact on the institution. Normally, such contributions will occur over an extended period of years but may also include an unusual or heroic activity during a shorter period.

5.2.1    Distinguished service includes a gift of time or talent that has had a significant positive impact on the college over an extended period of years. No less than a year shall lapse between the end of an individual’s service and consideration for a naming tribute.

5.2.1.1  Generally, a period of not less than two years shall lapse between the end of the individual or organization’s service and the consideration by the Board of Trustees.

5.2.1.2   Naming opportunities are limited, and a very high standard should be applied in nominating honorees. Individuals whose nominations are based merely on professional achievements and/or long service that, which unusual or laudable, are shared by significant numbers of other employees or volunteers should be recognized in some other, more appropriate way, such as memorials or scholarships.

5.2.2    A gift of monetary value will be considered for a naming tribute based on the following scale.

5.2.2.1    New buildings require:

5.2.2.1.1    A gift of 35% of the cost of the building that is not covered by any funding source, such as bonds or state appropriation, or

5.2.2.1.2    25% of the total cost of the building.

5.2.2.1.3    If payment is being made as a pledge and paid over time, signage and announcement of the name of the building will not occur until at least 50% of the pledge has been paid.

5.2.2.2    Naming an existing unnamed building requires a donation of at least 20% of the insured value of the building. Additional factors may also come into play, such as the prominence of the building on campus, its age, and building usage.

5.2.2.3    Renovation of an unnamed building requires a gift of at least 50% of the renovation cost.

5.2.2.4    To consider naming rooms or areas of a building, the college president and foundation executive director will consider the size and use.

5.2.2.5    Purchasing and naming of new ornamental structures, landscaping, etc. requires a donation of 100% of the cost and installation.

5.2.2.6    The Casper College Board of Trustees has the discretion to set the gift requirements for other facilities, ornamental structures, and landscaping.

5.2.3    The Board of Trustees may, at its discretion, transfer a naming tribute to a new facility rename a facility. 

5.2.3.1    The Board of Trustees may consider renaming a facility: if the building is being rebuilt; or after 20 years have passed; or if the building is significantly remodeled; or if the current use of the building is no longer the same as when named.

5.2.3.2     At the discretion of the Board of Trustees, the name may be removed if the name adversely impacts the reputation, mission, or integrity of the college.

5.3    Cost. Cost of a building or renovation may include costs incurred for development (financing, legal fees, permits, etc.), consultants, site construction, building construction, and furniture, fixtures and equipment (FF&E).

6.0    Responsibilities

6.1    The president is responsible for determining if a candidate for a naming tribute is worthy of the honor and for gathering information on the internal and external support for the naming tribute.

6.2    The donor is responsible for providing a release to conduct a background check if requested.

6.3    The Casper College Board of Trustees is responsible for granting a naming tribute.

7.0    Procedures

7.1    The president gathers data on candidates for naming tributes from the Casper College Foundation and other sources deemed appropriate to determine eligibility and worthiness of the candidate. If deemed eligible and worthy, the president forwards the request to the Casper College Board of Trustees.

7.2    The Casper College Board of Trustees evaluates the data. The Casper College Board of Trustees may request the president conduct a background check on the donor.

7.3    If a background check is requested, the donor must sign an authorization allowing the background check to be considered further.

7.4    The Casper College Board of Trustees considers all data gathered and either grants or denies the naming tribute.