Feb 22, 2024  
CC Policy Manual 
CC Policy Manual

Leave Without Pay 2.0

Leave Without Pay  Approved Date    2-19-2019
    Effective Date    2-19-2019
    Revision No.    2.0
    Reviewed Date

1.0    Purpose

This policy establishes guidelines for employees to use leave without pay.

2.0    Revision History

Date Rev. No. Change Ref Section
5-17-11 1.0 Policy rewrite.  
5-17-11 1.1 Added a 10 day per calendar year cap to avoid a disruption of service. 4.5
2-19-19 2.0 Changed leave increments from 8 hours to 1 hour 4.3, 7.1.3
2-19-19 2.1 Added allotment rates 5.3

3.0    Persons Affected

3.1    All employees who are eligible to receive employment benefits.

4.0    Policy

The policy of Casper College is to ensure the following.

4.1    Employees have an opportunity for unpaid leave.

4.2    Employees use leave in accordance with this policy.

4.3    Employees report leave in increments of 1 hour.

4.4    Employees use annual or converted leave or compensatory time, or any other applicable leave before the college will grant leave without pay.

4.5    Employees do not use more than 10 days of non-FMLA leave without pay in a calendar year.

5.0    Definitions

5.1    Supervisor. The person to whom the employee reports and who has managerial responsibility to make decisions regarding the employee.

5.2    Leave Notification Form. Employees use this form to request leave. The form describes the type of leave, dates and hours requested, and has signature lines for the employee and supervisor. Completion of the leave form alone does not constitute the granting of leave.

5.3    Allotment Rate. The rate at which the college provides employees leave. The college allots leave without pay based on the following schedule.

5.3.1    Administrative or classified employees who are regularly scheduled to work 40 hours per week are allotted a maximum of 10 days of leave without pay per calendar year.

5.3.2    Administrative or classified employees who are regularly scheduled to work less than 40 per week are allotted leave without pay at a rate prorated to the full-time employee’s leave schedule based on the employee’s regular work schedule.

6.0    Responsibilities

6.1    Employees are responsible for requesting leave without pay and for working with their supervisors to plan and schedule for the employee’s return to work.

6.2    Supervisors are responsible for granting or denying leave without pay in compliance with this policy.

6.3    The human resources (HR) director of is responsible for ensuring compliance to this policy.

7.0    Procedures

7.1    Taking Leave

7.1.1    Employees notify their supervisor when they would like to use leave without pay.

7.1.2    Supervisors contact HR to verify that the employee is eligible for leave without pay. Supervisors grant or deny the leave.

7.1.3    Employees who are granted leave without pay complete the Leave Notification Form by checking the leave without pay box and filling in the dates and hours taken. Employees report leave without pay in increments of 1hour.

7.1.4    Employees submit the Leave Notification Form to their supervisor.

7.1.5    Supervisors sign the Leave Notification Form and submits it to HR.