Admission and Registration

Student Classification

Casper College classifies students according to their educational objectives, college credits earned, and credit hour load.

Educational Objectives

Degree seeking. Students in programs leading to an associate degree, certificate of completion, or transfer to another college or university.

Non-degree seeking. Students who, at the time they register, do not have a degree or certificate goal and have not been admitted to the college. A student may change this status for a future semester by completing admission requirements. Non-degree seeking students are not eligible for most forms of student financial assistance.

College Credits Earned

Freshman. Students who have earned fewer than 30 semester credits.

Sophomore. Students who have earned 30 or more semester credits.

Credit Load

Full-time. Students registered for 12 or more credits in the fall or spring semester or six or more credits in the summer semester.

Part-time. Students registered for fewer than 12 credits in the fall or spring semester or fewer than 6 credits in the summer semester.

Admission and Registration

Degree Seeking Application 

Prospective degree seeking students must complete the online Application for Admission. Additional information is available at Admissions located on the third floor of the Nolte Gateway Center, admissions@caspercollege.edu, or caspercollege.edu/admissions, or by calling 307-268-2424.

Non-Degree Seeking Application 

Non-degree seeking students must complete the online Non-degree Student Registration Form. There is also a paper version of the form that can be completed and submitted to the Enrollment Service office. Non-degree students do not fill out a degree seeking Application for Admission. Additional information is available at Enrollment Services located on the third floor of the Nolte Gateway Center, enrollmentservices@caspercollege.edu, caspercollege.edu/admissions, or by calling 307-268-2323.

International Application

Prospective international students seeking an F1 Visa or a prospective permanent resident who has completed high school or received a degree from an international institution must complete the International Application for Admission. Additional information is available at Admission located on the third floor of the Nolte Gateway Center, internationaladmissions@caspercollege.edu, caspercollege.edu/admissions, or call 307-268-2510.

BOCES Application 

Natrona County high school students interested in taking college courses while in high school must complete an ACE registration form and submit it to Enrollment Services before the class begins. The form is available at Enrollment Services located on the third floor of the Nolte Gateway Center or at the student’s high school. Call 307-268-3309 or email jpickett@caspercollege.edu or caspercollege.edu/BOCES with any questions.

Admission Criteria

The admission process varies depending on the student’s status: degree or certificate, non-degree, high school, transfer, or international. Some programs have admission requirements that are more restrictive than the college’s general admission requirements. Requirements may include minimum age, completion of specific courses, minimum grade point average, minimum test scores, interviews, auditions, and submission of a portfolio. The college may restrict enrollment in a course or program because of limited space, staff, or equipment. 

Degree Seeking Admission Criteria

Applicants applying for degree-seeking status must be age 16 or older prior to the first day of class and meet the following criteria.

To be considered for admission, students must have graduated from an accredited high school earning a high school diploma with a 2.0 cumulative grade point average (CGPA) or higher, completed a home school program approved under Wyoming State Statute 21-4-101(a)(vi), or completed a high school equivalency certificate accepted by the state in which the certificate was earned. Students that have more than 30 regionally accredited college hours at a 2.0 GPA or higher may be exempt from providing high school equivalent transcripts. Applicants who have earned a bachelor’s degree or higher from a regionally accredited institution has fulfilled the general education requirements for Casper College. All letter-graded courses are subject to evaluation.

The applicant must include unofficial copies of transcripts when applying. Official transcripts will be required upon being granted “accepted” status.

Students must submit ACT or placement test scores taken within one year of registering for classes for proper course placement in English and math. Applicants who plan to complete a certificate program or who have completed their English and math degree requirements at a regionally accredited institution may not have to submit ACT or placement test scores. Contact Enrollment Services for more information. 

Applicants must submit official transcripts from all regionally accredited colleges or universities attended. The Registrar’s Office will evaluate previously earned college credit to determine if the credit will transfer to Casper College. The Registrar’s Office will refer any questions they have about previously earned college credit to the appropriate academic school and department to determine if the credit is applicable to Casper College’s program requirements. 

Applicants who miss the deadline, may register as a non-degree-seeking student and apply for degree seeking status the following semester. 

Non-Degree Seeking Admission Criteria

To be considered non-degree seeking, applicants must complete the Non-degree Student Registration Form only. However, if a student selects a class that requires a prerequisite course, the student will need to have fulfilled the prerequisite course at Casper College or provide a transcript from a regionally accredited institution in which the course was completed with a ‘C’ or better on a U.S. 4.0 scale. 

Program Admission Criteria

Programs may set more stringent admission requirements. Generally, this includes certain types or number of prerequisite courses, observation or shadowed hours, GPA requirements, etc. Check with the program to which you are interested in to determine any program-specific requirements.

BOCES Admission Criteria 

High school students who enroll in concurrent courses offered at their high school, enroll at Casper College after their high school semester begins.

High school junior or senior students may enroll in college courses if they possess the ability to satisfactorily complete college work and have permission from their high school to enroll. Students in lower grades may be allowed to enroll in an Accelerated College Education (ACE) course if the college department offering the course allows younger students in its courses and the student submits a completed age waiver form. Students contact the Board of Cooperative Education Services (BOCES) coordinator at 307-268-3309 to get approval to register for classes.

International Admission Criteria

1. Submit required materials prior to the first day of the semester. Applicants who miss the deadline may reapply for the following semester.

2. Access applications for admission and housing on the college’s website. Complete and submit applications for admission and campus housing to Enrollment Services.

3. Submit Test of English as a Foreign Language (TOEFL) scores. You must have a minimum of 500 paper based, 61 Internet based (iBT), or 173 computer based.

4. Submit ACT, SAT, or other acceptable placement test scores.

5. Submit transcripts (in English) that verify the completion of a high school diploma equivalent or leaving certificate and all college transcripts if you have attended college elsewhere.

International I20 Process

Upon acceptance to Casper College, international students will be required to submit the final documents to complete the I20 process.

6. Submit measles, mumps, and rubella (MMR) vaccination documentation.

7. Complete the financial statement and have your bank official verify the information.

8. Submit proof of health insurance coverage valid in the U.S.

9. Casper College will issue an acceptance letter and a Form I-20 once we receive all required documents and deposits. This will give you F-1 student status. Schedule the embassy visa interview appointment once you receive the Form I-20.

10. When you arrive in the U.S., meet with the international student advisor who is located at Casper College in Enrollment Services to finish your paperwork, get an ID, and receive information on student orientation.

11. The annual cost for tuition, fees, room, board, housing deposit, books, and health insurance (if needed) will be approximately $19,000. Casper College will provide you with the exact amount needed after application for admission.

GDPR Compliance Note: Casper College abides by the GDPR (General Data Protection Regulation) that impacts individuals within the European Union and the European Economic Area. For more information on these data privacy provisions please contact Enrollment Services.

Status of Admission

Accepted. Status given to students who have submitted a degree seeking application and unofficial transcripts with a 2.0 CGPA or higher and have met the minimum requirements for admission. Students are required to submit official transcripts to complete the admissions process. Students at this status are not eligible for scholarships or federal grants or loans without official transcripts.*

Accepted on probation. Status given to students who have submitted a degree seeking application and unofficial transcripts with less than a 2.0 CGPA and have met the minimum requirements for admission. Students are required to submit official transcripts to complete the admissions process. Students at this status are not eligible for scholarships or federal grants or loans without official transcripts.*

Accepted with complete admission file. Status given to students who have submitted a degree seeking application and official transcripts with a 2.0 CGPA or higher and has met the minimum requirements for admission. Students at this status are eligible for scholarships or federal grants or loans.

Accepted with complete admission file on probation. Status given to students who have submitted a degree seeking application and official transcripts with less than a 2.0 CGPA and have met the minimum requirements for admission. Students at this status are eligible for scholarships or federal grants or loans.

Non-degree. Status given to students who have submitted a non-degree seeking application and met the minimum requirements to register for courses. Students at this status are not eligible for scholarships or federal grants or loans.

*Students who do not submit official transcripts are not allowed to continue attending as a degree-seeking student and a hold will be placed on their account after the census day. To release this hold, students can submit official transcripts or submit a request to Enrollment Services to continue attending as a non-degree seeking student.

The admissions coordinator may make exceptions to the admissions policy.

Registration

Degree-seeking Students. New students who complete the admission requirements will receive a letter of acceptance with the registration schedule and instructions on how to schedule an appointment to register. Currently enrolled degree-seeking students may register for classes for the following semester (during the official early registration period) after they have met with their advisor. Registration typically is held the latter part of each semester. Late registration is available the week before classes start and during the first two days of each semester.

Non-degree Seeking Students. Non-degree seeking students (those not working toward a degree or certificate) are not required to complete a full application for admission or submit transcripts. These students are not eligible to receive most forms of student financial aid and are not assigned academic advisors. They may use student services staff for assistance. Non-degree seeking students may register and make course changes via myCCinfo, U.S. mail, or in person in Enrollment Services.

Credit Transfer

Casper College accepts credit from regionally accredited institutions of higher education that are on the American Council on Education’s Accredited Institutions of Post-Secondary Education list based on the following guidelines.

• Applicants request official transcripts from all previously attended institutions be sent to Casper College. The transcripts become the property of Casper College and will not be released to a third party. 
• The Records Office will complete transcript evaluations for admitted students only.
• The Records Office will use course descriptions to evaluate transcripts for content equivalency.  If the course content is not apparent or the course description is not available, the Records Office may request the student provide a course syllabus to be reviewed by the appropriate academic department.
• The Records Office will determine academic status and credits acceptable towards an associate’s degree or certificate program and general education requirements. Students may challenge the decision of the Records Office.
• The Records Office will record previous coursework that is equivalent to Casper College courses on the student’s transcript.
• Credit from an institution on the quarter system is converted to semester credits (a quarter credit is two-thirds of a semester credit). Fractions are not rounded up.
• Grades of D or better will transfer to Casper College but may not meet prerequisites or program requirements.
• Casper College does not accept denominational, non-theory courses.
• Students who have earned a C or better in a college level political science or history course that covered the U.S. Constitution may be able to take POLS 1100 in lieu of one of the courses used to satisfy the U.S. and Wyoming Constitutions course requirement. Students must receive a C or better in POLS 1100 to satisfy the requirement. Contact The Political Science Department by calling 307-268-2368 to request permission to take POLS 1100 or to schedule an appointment.
• GPA does not transfer nor is it added to the Casper College cumulative GPA.

Course Schedule

Course schedules are published on the college’s website for each semester. Become familiar with the schedule before registering for classes on my myCCinfo or WebAdvisor.

• Synonym. The assigned code for a course; entering synonyms is an easy way to register on WebAdvisor.
• Department. The department code for a course. For example: ACCT stands for accounting.
• Course Number. The assigned number for a course. Course numbers 1000 and above are considered college level courses.
• Section Numbers.  Courses with multiple sections are assigned section numbers. The beginning letter of a section indicates the course format, such as “D” indicate digital technology format such as web conferencing, “N” indicates online, “H” indicates hybrid classes where part of the course is offered online and part is offered face-to-face, and “R” indicates self-paced face-to-face.
• Credits. The assigned credits for a course; some courses are only worth partial credit, indicated by .5 or .33.
• Building. All campus buildings have an assigned abbreviation, which can be found on the college website under maps.
• Class type. The delivery format of the course. For example: lecture, lab, practicum, Internet-based, independent study, etc.
• Days. The days of the week the class meets. MWF meets on Monday, Wednesday, and Friday. TR classes meet on Tuesday and Thursday. S classes meet on Saturday, and SU classes meet on Sunday.

Registering for Classes

Currently enrolled students, degree seeking students register for classes through myCCinfo by following these steps:

1. Continuing, degree-seeking students meet with their advisors before registering. Advisors provide their advisees with their registration priority date and time. Non-degree seeking students will receive their registration priority date and time via email.
2. The registration site is time limited. You and your advisor will plan your schedule in myCCinfo prior to registering.
3. Go to www.caspercollege.edu on or after your assigned date and time.
   1. Click on “Current Students”
   2. Click on “myCCinfo”
   3. Sign in using your username and password. Contact the Help Desk at 307-268-3648, helpdesk@caspercollege.edu, or www.caspercollege.edu/doit/services with any password issues.
   4. Click on “Student Planning”
   5. Click on “Plan your Degree & Register for Classes”
   6. Accept payment conditions
   7. Click “Course Plan”
   8. Click “Register Now” in the upper right corner
4. After registering for your classes, click on the printer icon located on the toolbar to print a schedule copy.
5. Use the Drop/Register feature to drop or add sections or to make schedule changes after registering.

6. Click on the printer icon located on the toolbar to print a schedule copy.
7. Use the drop/register feature or return to the main menu and click on the register or drop sections to make schedule changes after registering.

TROUBLESHOOTING TIPS

Read the following troubleshooting tips before calling for help.

• Section Not Available For Registration at This Time. Click on “register for sections” and check the synonym or section number for accuracy, then resubmit. Or, go back to the previous screen and check the term for accuracy, then resubmit.
• Section Closed. Choose to be placed on the waitlist or return to the registration screen and enroll in an alternate section. Students who enroll in an alternate section will be removed from the corresponding waitlist. Enrollment Services will notify students on waitlists via email if a slot opens. Students then have 48 hours to enroll in the course or the next person on the waitlist will be offered the slot. Enrollment Services notify students still on the waitlists prior to the beginning of the semester to select another course or contact the instructor to request permission to enroll in the course.
• Prerequisites. These are courses students must complete before they are allowed to enroll in specific courses. Students who think they have already met a prerequisite at another institution should contact Enrollment Services, their advisors, or the course instructor if they think they are qualified to take the course without completing the prerequisites. In the case of a math or English course, contact the respective placement coordinator: The English placement coordinator can be reached at 307-268-2383 or jhughes@caspercollege.edu or in person in Strausner Hall, room 108. The math placement coordinator can be reached at 307-268-2520 or cstewart@caspercollege.edu or in person in Physical Science, room 336. Math and English placement charts are available on the website, under placement tables.
• Courses that Require Instructor Permission. Students should contact their advisors or the course instructor for permission to enroll in the course and to sign a course registration add form. Students who secure permission may register through Enrollment Services.
• Account Holds. Contact Enrollment Services at 307-268-2323 to take care of any account holds.
• Status Column. Students should check the status column of their registrations to verify they are enrolled in specific courses. Prerequisite issues or a registration failure will appear in this box.
• Username and Password Do Not Work. Contact the Help Desk at 307-268-3648,helpdesk@caspercollege.edu, or www.caspercollege.edu/doit/services for assistance.

Schedule Changes

Schedule changes include adding or dropping courses or completely withdrawing from the college. Schedule changes may result in additional charges, late fees, or a change in your financial aid. You may have an outstanding account balance even after dropping a course or completely withdrawing from the college. Contact Accounting and Financial Management for information on how a schedule change may affect your account balance and Enrollment Services on how a schedule change may affect your financial aid. 

Adding a Course

• Adding a Full Semester Course. Students may add a course via WebAdvisor, myCCinfo, or in person at Enrollment Services. They may only add courses in the first two days of the semester.
• Adding a Less than a Full Semester Course. Students may add a course via WebAdvisor, myCCinfo, or in person at Enrollment Services. They may only add courses prior to the start of the course.

Changing Audit/Credit Status

• Changing from Audit to Credit.
  Students who wish to change from auditing a course to taking the course for credit must submit the Audit/Add/Drop/Complete Withdrawal Change Form to Enrollment Services on or before the census date. The instructor’s signature is required if the request is made after the second day of class. Changing from audit to credit will not be allowed after the census date, even with instructor permission.
   
•  Changing from Credit to Audit.
  Students who wish to change from taking a course for credit to auditing the course must submit the Audit/Add/Drop/Complete Withdrawal Change Form to Enrollment Services on or before the withdrawal deadline. The instructor’s signature is required if the request is made after the second day of class.
  
  To change from credit to audit after the withdrawal date, students may submit a Petition Form to Enrollment Services. Petitions may be granted for extenuating circumstances. Poor performance in a course does not constitute an extenuating circumstance. Changing from credit to audit may affect a student’s financial aid.

Dropping or Withdrawing From a Course

Nonattendance or nonpayment is not the same as dropping a course. You must complete the required paperwork to drop a course.

• Dropping a course. Students may drop a course at any time prior to the census date listed in the academic calendar (usually day 10 of the semester) via WebAdvisor, myCCinfo, or in person at Enrollment Services. Dropped courses are not recorded on a student’s transcript.
• Withdrawing from a Full Semester Course. Students may withdraw from courses after the census date in WebAdvisor, myCCinfo, or they may submit a completed Change Form to Enrollment Services prior to the withdrawal deadline. Withdrawals are recorded on the student’s transcript as a withdrawn (W) course. After the withdraw deadline date, students must obtain the instructor’s permission and submit a completed Petition for Exception to Enrollment Services by the following deadlines. Petitions for late withdrawal and exception to the refund policy are only considered for exceptional circumstances (those that are unforeseen and beyond the student’s control).
  • For fall semester classes: by February 1 of the following spring semester
  • For spring semester classes: by July 1 of the following summer semester
  • For summer semester classes: by October 1 of the following fall semester
• Dropping or Withdrawing from a Less-Than-Full Semester Course. Students may submit a completed Change Form to Enrollment Services to drop or withdraw from a less-than-full semester course. Withdrawals made by the deadline date set by the instructor (typically one week after the middle of the course) will be recorded as a withdrawn (W) on the student’s transcript. The student must have the instructor’s permission to withdraw from a course after the deadline date and should follow the procedures above.

Faculty-Initiated Withdrawals

Instructors may submit a faculty-initiated withdrawal (FIW) request to the Records Office for students who fail to attend scheduled course sessions for two consecutive weeks. Instructors may submit a FIW between the fourth week of the semester (the second week for summer semester) and the withdraw deadline date.

The Records Office notifies students with a FIW. Students may remain in the course by responding to the Records Office in person or writing within 10 calendar days and immediately contacting the instructor. Students who do not respond within 10 days will be withdrawn from the course, and a withdrawal (W) will be recorded on the student’s transcript.

Dropping or Withdrawing from all Courses

Students who want to drop or withdraw from all courses in a semester should submit a completed Complete Withdrawal Form to Enrollment Services. Withdrawals from full semester courses made by the withdrawal deadline date will be recorded on the student’s transcript as a withdrawn (W) course. After the withdraw deadline date, the student must obtain the instructor’s permission and submit a completed Petition for Exception to Enrollment Services by the following deadlines. Petitions for late withdrawal and exception to the refund policy are only considered for exceptional circumstances (those that are unforeseen and beyond the student’s control).

• For fall semester classes: by February 1 of the following spring semester
• For spring semester classes: by July 1 of the following summer semester
• For summer semester classes: by October 1 of the following fall semester

Cancellation of Classes

Casper College reserves the right to cancel any course due to extenuating circumstances such as low enrollment. Students who receive financial aid and are enrolled in less than 12 credits should check with the Financial Aid Office to determine the impact on their award. Students should verify their class schedule before the beginning of the semester.

Tuition and Fees

The Wyoming Community College Commission sets tuition. The Casper College Board of Trustees sets fees and room and board rates. The Trustees reserve the right to change fees and room and board rates at any time.

Miscellaneous Fees

• Studio Music (private lessons, per credit) $90
• Fitness Center Courses (per credit) $30
• Others (as detailed in the term class schedule)

Books and Supplies

Textbooks and required special course supplies are available for purchase at the Jack McCann College Store located on the first floor in the Student Union. Costs will vary per course. Students with approved financial aid may be able to charge textbooks to their financial aid excess funds. Excess funds are what remains after all institutional charges are paid (tuition/fees, room/board, etc.). Bookstore charging opens three weeks prior to the first day of classes and ends at the end of the first week of classes each semester.

WICHE and WUE

Casper College participates in the Western Interstate Commission for Higher Education (WICHE) Western Undergraduate Exchange (WUE) program. Through WUE, students who are legal residents of other WICHE states may enroll in Casper College programs at WUE rates (150% of the Wyoming resident tuition plus the standard per credit student fees). Nebraska residents are eligible to enroll in Casper College programs at WUE rates. Contact Enrollment Services for more information.

Casper College graduates may generally enroll as students under the same terms at designated institutions and programs in other participating states. Visit the WICHE Office, P.O. Box 3432, University Station, Laramie, Wyoming 82071 or call 307-766-6556 for information about programs in other states.

Resident Status/Tuition Classification

The Wyoming Community College Commission establishes student tuition. The trustees of each community college individually establish other fees and charges (fees), which are published by each individual community college. All tuition and fees are payable according to each community college’s payment schedule published for each term. The individual community college must receive payment before any transcripts will be released. Each community college publishes its own payment and refund policies and procedures. Residence classification shall be initiated for each student at the time the application for admission is accepted, or upon petition for tuition reclassification.

Individuals who qualify as Wyoming Residents shall pay the in-state tuition rate, as established by the Wyoming Community College Commission. All other individuals shall pay the out-of-state or Western Undergraduate Exchange (WUE) tuition rates, as established by the Wyoming Community College Commission. For the purposes of determining whether a student qualifies for in-state or out of state tuition, the following guidelines apply.

Residing in Wyoming primarily as a student will not support a claim for resident status. The following students are considered Wyoming residents:

1. Individuals who have been awarded resident tuition status at another Wyoming community college or the University of Wyoming
2. A legal dependent under the age of 24 of a Wyoming community college graduate.
3. The spouse or financial dependent of an individual who is determined to be a Wyoming resident pursuant to the guidelines.
4. Graduates of a Wyoming high school or a recipient of a high school equivalency certificate in Wyoming who also qualify for a Hathaway scholarship.
5. Active duty Wyoming National Guard members and U.S. Armed Forces members stationed in Wyoming and their dependents.
6. Wyoming residents temporarily absent from the state due to military service, attendance at an educational institution, or other types of documented temporary absences.
7. Individuals with a permanent home in Wyoming. A variety of factors are considered to determine permanency including:
   1. Evidence that any former out of state home has been abandoned,
   2. Evidence of six months continuous full-time employment in Wyoming, prior to residency determination,
   3. Home or property ownership in Wyoming,
   4. Six months of continual presence in Wyoming, prior to residency determination,
   5. Former Wyoming residency and maintains state ties,
   6. Reliance on Wyoming resources for full financial support,
   7. Wyoming vehicle registration, dated a minimum of six months prior to residency determination
   8. Wyoming address on the most recent federal income tax return,
   9. Valid Wyoming driver’s license, issued a minimum of six months prior to residency determination, and
   10. Wyoming voter registration dated a minimum of six months prior to residency determination.

No one factor determines residency.

  8. Veterans or eligible individuals, as described in 38 U.S.C. 3679 (c)(2) as amended by the following criteria:

•  A veteran using education assistance under either chapter 30 (Montgomery G.I. Bill - Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in Wyoming while attending a school located in Wyoming (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge or release from a period of active duty service of 90 days or more.
• Anyone using transferred Post-9/11 GI Bill benefits (38 U.S.C. § 3319) who lives in Wyoming while attending a school located in Wyoming (regardless of his/her formal State of residence) and enrolls in the school within three years of the transferee’s discharge or release from a period of active duty service of 90 days or more.
• Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three year period following discharge or release as described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.
• Anyone using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311 (b)(9)) who lives in Wyoming while attending a school located in Wyoming (regardless of his/her formal State of residence).
• Anyone using transferred Post-9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lived in Wyoming while attending a school located in Wyoming (regardless of his/her formal state of residence) and the transferor is a member of the uniformed service who is serving on active duty.
   

Students who do not meet the above requirements, who are not U.S. citizens or permanent residents except as provided by criteria 2 and 3 above, or who hold a valid non immigrant status in F-1 and F2, H-3 and H-4, J-1, K-1, and J-2, M-1 and M-2, Q-1, and R-2 visas except as provided by criteria 2 and 3 are considered non-residents.

Students may appeal their classification as a non-resident by submitting a request for reclassification and all documentation to Enrollment Services on or before the first day of classes. The admissions director will make a decision within 20 days of the first day of classes.

Students may be reclassified for the following term when documented evidence indicates that a change in residency has occurred. Reclassification as a resident student will not be applied retroactively to previous terms.

Payments and Billing

Tuition and fee charges for a semester are due and payable at the time of registration. The college must receive full payment no later than the payment deadline. Accounts not paid or without payment arrangements by the deadline will be subject to additional fees and possible submission for collection. Casper College abides by Federal Law, PL 115-407, Section 103 for all GI Bill certification processes and billing procedures. Payment information for each semester is available in the current semester schedule or online at myCCinfo.

Student’s Responsibility

Upon registering for classes, students are responsible for incurred charges, knowing the tuition and fees owed, verifying the status and balance of their account, and payment of charges prior to payment deadlines.

Accounting and Financial Management (AFM) mails statements prior to the start of each semester and approximately monthly thereafter. Students must maintain a current address on file with Enrollment Services. Students who do not receive a statement may view their statement online at myCCinfo. Students can view account information online at myCCinfo; a Casper College username and password are required.

Tuition payments may be made online at caspercollege.afford.com with an e-check or credit/debit card, by mail, online at myCCinfo, or in person with check or cash payment only. To avoid additional charges, students should verify that all expected financial aid has been credited to their account prior to due dates and payments sent by mail have arrived. Failure to make payment by a deadline will result in extension/late payment fees. These fees will not be waived.

A payment plan is required for any balance not paid in full by the due date. Payment plans are available at caspercollege.afford.com. Note: Casper College tuition will not be deducted from financial aid issued by another institution. Failure to make arrangements will result in extension charges.

The college accepts authorization to bill for a student’s tuition and fees from outside agencies, such as DVR or a student’s employer. The authorization must be on file with AFM prior to the payment deadline to avoid extension/late payment fees. Casper College will bill the third party according to the terms of the authorization and payment will be due within 30 days from the date of billing. Students are responsible for any fees not covered by the authorization, extension/late payment fees assessed because the authorization was received after the due dates, and any balance if the third party fails to pay the amount authorized and billed.

Nonattendance or failure to pay tuition and fees does not constitute a withdrawal. Students must notify Enrollment Services if they will not be attending courses for which they are registered. Students are responsible for charges incurred to the date of formal withdrawal according to the refund schedule.

Payment Plans

Casper College offers payment plans to current students. Students may set up payment plans to begin paying on tuition as early as six months before the start of the semester. Payment agreements are available on the Accounting and Financial Management webpage www.caspercollege.edu/business-office, myCCinfo, or caspercollege.afford.com. The college will place a hold on a student’s records when an account balance or payment plan payment is past due or there is an outstanding balance, regardless of arrangements. This action prevents any new registrations, issuance of academic transcripts, etc. The college will only release a hold when the account is paid in full with cash or a cashier’s check, credit card, or money order. There is a two-week delay from the date of deposit before the hold is released if paying with a personal check. The college will place holds on other records for students who incur a debt during a semester and who have already registered for a subsequent semester. The college will delete subsequent semester registrations for students who do not pay their debt by the billing statement due date.

The college may refer any account for collection that has not met payment requirements. Collection costs, assessed court costs, and attorney’s fees may be added to the outstanding balance. There will be no adjustments to or petition consideration given on an outstanding balance. Students must make payments to the collection center. Referral for collection will adversely affect a student’s credit. Students referred to collections will be required to prepay tuition before registering for additional courses and will not be permitted to use a payment plan.

Refunds

Refunds are available for tuition and fees, room, and board under specific criteria.. Refunds are processed through TMS by ACH or check. Log into your account at caspercollege.afford.com to set up your refund method. Check refunds take 7 to 10 days to receive.

Tuition and Fees. Refer to the current credit class schedule or caspercollege.edu for refund information. Students Drop or Withdrawal form must be received by the applicable deadline to receive a refund or adjustment. The refund deadline for courses scheduled for less than a full semester is prorated to the percentage of the semester the course meets. Check with AFM for the refund percentage. See “Complete Withdrawals” for required procedures and definitions of official withdrawal date.

AFM will calculate refunds following the end of the refund period. Refunds will be processed through TMS by ACH or check. Students requesting an exception to the refund policy must submit a petition to the Vice President for Student Services office. Petition forms are available in the Nolte Gateway Center, third floor, or call 307-268-2323.

Room Refund. Students who withdraw entirely will receive a 75% refund if they withdraw during the first two weeks of the semester; 50% if they withdraw during the third week; and 25% if they withdraw during the fourth week. There are no refunds after the fourth week.

Students who do not withdraw entirely and have applied for fall and spring housing forfeit their deposit after 5:00 p.m. on August 9, 2019. Students who applied for spring housing only forfeit their deposit after 5:00 p.m. on January 2, 2020.

Students who move off campus and continue enrollment at Casper College are accountable for the entire room charge and forfeit their $200 deposit.

Board Refunds. The college will refund the unused portion of the board contract up to 30 days prior to the end of the semester.

Grant, Loan, or Scholarship Repayment

Students who receive grant, loan, or scholarship funds but attend no classes must repay the full amount of such funds. Students who receive such funds and attend classes but withdraw from college must repay the funds according to the appropriate refund and repayment policy. The college will deduct award repayments from available tuition, room, and board refunds. The student will be billed any balance due to the college or refunded any balance due to the student.