Registration Procedures

Degree-seeking Students

A new student who has completed the requirements for admission (see “Admission Policies ”) will receive a letter of acceptance. That letter will provide information regarding the registration schedule and instructions for scheduling an appointment to register.

During the latter part of each semester, currently enrolled degree seeking students may register for classes for the following semester (during the official early registration period) after they have met with their advisor.

Registration continues through the last Friday before the starting day of each semester. Late registration is available only during the first week of each semester.

Nondegree-seeking Students

Nondegree-seeking students (those who are not working toward an immediate degree or certificate) are not required to fill out a full application for admission and submit required transcripts. These students are not eligible to receive most forms of student financial aid nor are they assigned academic advisors, but may use student services staff for assistance. Students classified as “nondegree” may register and make subsequent course changes via WebAdvisor, U.S. mail, or in person in the Enrollment Services office.

Course Load

The student’s course load is measured in credit hours enrolled in each semester. A student enrolled for 12 or more credit hours is considered full-time, although 16 credit hours is the average course load required to complete an associate degree in the normal two-year program. Students are encouraged to take as full a course load as is compatible with their objectives, capabilities, and responsibilities.

The recommended maximum course load is 19 credit hours in any semester. Special approval is required to exceed this level and is granted only in special circumstances to students with good academic records.

Auditing Courses

A student who wishes to enroll in a course only for informational purposes may audit the course. The auditing privilege carries full rights of class participation, but it offers no academic credit and no grade. Auditors are expected to attend class regularly. If the student satisfactorily completes the audit requirements established by the course instructor, an “audit” notation is entered on the student’s permanent record. If the student does not satisfactorily complete those requirements, a “W” may be recorded.

Full tuition is charged for an audit.

A change from credit to audit in any course may be made at any time up to the deadline for withdrawal from that course with official permission from the instructor. Students wishing to change from audit to credit in any course must have written permission from the course instructor.

Schedule Changes

A student is officially registered for a course and can earn credit for that course only if the student’s name appears on the instructor’s class roster.

Additional charges may result from schedule changes or a balance due remaining after a drop or complete withdrawal. Students are advised to contact the Accounting and Financial Management Office to verify the effects of a schedule change (drop or add) or a complete withdrawal. Payment for additional charges or remaining balance is due promptly and delay may result in additional fees assessed to the student’s account.

Schedule Changes in Full Semester Courses

1. A full semester course may be added, or dropped without record during the first 10 days of the semester, by presenting a properly executed change form to the Enrollment Services office.
2. A student may withdraw from a full semester course (regardless of the grade in the course at the time of withdrawal) by presenting a properly executed change form to the Enrollment Services office until the end of the fourth calendar week after the completion of mid-term examinations. See the Casper College calendar for exact deadlines.

Schedule Changes in Less Than Full Semester Courses

1. A change form must be presented to the Enrollment Services office requesting addition of a course before one-tenth of the instructional days in that course has elapsed.
2. The final date for withdrawal from a course is one calendar week after the middle of the course. The instructor will set and announce the actual deadline date.

Complete Withdrawals

A student may withdraw from college with grades of “W” in all courses (regardless of the grades in the courses at the time of withdrawal) until the end of the two calendar weeks after the completion of mid-term examinations. See the Casper College calendar for exact deadlines.

Note: Should the student’s schedule include a less-than-full semester course, a “W” will be recorded for such a course only if the withdrawal occurs prior to the end of the first calendar week after the middle of that course.

The procedure which must be followed to withdraw from school is as follows:

1. Obtain and complete a complete withdrawal form from the Enrollment Services office.
2. Obtain clearances from the Student Financial Assistance and the Accounting and Financial Management offices.
3. Submit the completed withdrawal form to the Enrollment Services office. The official date of a complete withdrawal is the date on which the withdrawal form is accepted by the Enrollment Services office.
4. After the official withdrawal deadline, permission of the advisor and the instructor for each class is required – in addition to the above detailed requirements.
5. A complete withdrawal cannot be done online.

Faculty Initiated Withdrawal Procedure

Faculty may request that the registrar officially withdraw a student from a specific class for nonattendance after that student has failed to attend scheduled class sessions for two consecutive weeks. An instructor may initiate this process anytime after the fourth week of the fall or spring semesters (or the second week of the summer term) and before the official institution last withdraw deadline date the student would have been allowed to withdraw from the class.

After receiving a request for faculty initiated withdrawal (FIW), the registrar will notify the affected student that the instructor has requested that the student be withdrawn from the class in question. The student may elect not to be withdrawn from the class in question by responding to the registrar in person or in writing within 10 calendar days. If the student does not respond within the required time, a grade of “W” will be awarded for the class.